Agreed to delegate sale of the self-build plots to a small group (Pete, Rebekah, Cynthia, Bill). The group will be financially prudent but also consider the self-builder’s experience/ambition, anticipated timetable, sustainability, their locality (chapeltown local, or close-by) and their plans for cooperation with neighbours.

AECB we think has not been fitted correctly. Agreed to do nothing to risk further delay or potential conflict with Torpoint by taking any action on this issue prior to handover of the site.

Online decision made In line with our agreed procedure for online decision making
Agreed to accept the proposal that “We withdraw the requirement for Torpoint to make any of our skirting boards removable.”

Concerns highlighted around airtightness tests and whether Torpoint is going to be able to deliver on this key aspect of the contract. Agreed that ChaCo should ask for compensation if AECB standard is not met – and the amount should be linked to airtightness test figure achieved. Agreed that decisions around the approach to the airtightness tests should be delegated to the construction group.

That the Work Shed task group are delegated by the general meeting to make decisions on the design and build of the work shed, that the group will work to ensure that we get the best possible price, with an agreed upper limit of £30,000 of the contingency fund. Any interested members can join the work shed group.

Following the recommendation of the Construction Group, we appoint Torpoint Ltd as our new contractor, with the remaining details to be entrusted to a sub team consisting of at least one member of the Finance task group, one member of the Construction task group and one member of the Legal task group. The sub-team will seek guidance from our Project Manager and Employer’s Agent and from the three taskgroups before signing the contract.

Agreed for ChaCo to continue with delegated authority on setting up a new contract as agreed at September GM

Agreed ChaCo to continue with delegated authority on re-tendering contract as agreed at September GM.

1. We remove bike sheds from the Starfish contract
2. We order the Asgard “Bike shed for 29ers” for each of the houses and fit these ourselves. 10x £594 = £5,940.
3. We also order and fit “Asgard 4-bike sheds” @ £575 for each of the 2-beds on the bend. = £2,300
4. We also order and fit two “Asgard Sentry 2-bike sheds” @ £638 and one “Asgard 4-bike shed” @ £575 for the 2-beds over the common house. = £1,851
5. We will then have secure storage for 64 bikes plus all the parking spaces, thus discharging our bike-related planning commitments.
6. In the short term, if necessary, we all share this outside storage space according to need – while we design and build custom bike sheds under the stairs for the 3-bed duplexes and the 1-bed flats.

Chaco will remove floor coverings (apart from barrier matting at the entrances of houses) from the building contract with Starfish and any future contractor we work with. We will organise flooring ourselves.

Chaco will bear the cost of vinyl flooring for all kitchens and bathrooms